Please read the following information carefully. This privacy notice contains information about the personal data that you give to us, or any that we may collect and store about you and why. It applies to all our services and instances where we collect your personal data. It also tells you who we share this information with, the security mechanisms we have put in place to protect your data and how to contact us if you have a complaint. Your personal data is data, which by itself or together with other data available; can be used to identify you.
We acknowledge and agree that any personal data of yours that we handle will be processed in accordance with the applicable UK Data Protection laws in force and the General Data Protection Regulations (GDPR) which apply from 25th May 2018.
Who we are?
High Street Solicitors collects, uses and is responsible for personal information about you. When we do this, we are the ‘controller’ of this information for the purposes of the General Data Protection Regulation 2018 and other applicable Data Protection Laws.
High Street Solicitors employs a dedicated Data Protection Officer whose details are as follows: –
Kurt Beaumont-Jones: High Street Solicitors 419 Cotton Exchange, Old Hall Street Liverpool L3 9LQ
What do we do with your information?
Information collected by us
When carrying out our function as a law firm we collect the following personal information that you provide to us:
- Full name, address, email address, home and mobile telephone numbers
- Date of Birth
- National Insurance Number
- Financial details, salary, benefits and details of any other types of income
- Bank Details
- Employment status
- A Curriculum Vitae
- Personal data about other named persons with whom we have your authority to speak. You must have their authority to provide their personal data to us and share this privacy notice with them beforehand together with details of what you’ve agreed on their behalf.
Information collected from other sources
We collect the following information from other sources:
- Funding and Insurance companies
- The Courts and Government Agencies
- Barrister’s Chambers and counsel
- Expert Witnesses
- Other experts
- Medical Agencies
- Agent Solicitors and consultants
- Courier Services
- Costs Drafting Firms
- IT Support
How we use your personal information
We use your personal information to provide our services in our capacity as a Law Firm and to act upon your instructions.
Whether information must be provided by you, and why?
The personal information as listed above must be provided by you to us, to enable us to act upon your instructions in the context of your claim. When we collect information from you, we will inform you whether you are required to provide this information to us.
Legal reasons we collect and use your personal information
We shall process your personal data as necessary to perform our contract for the relevant legal service with you, to take steps at your request before entering in to it. To decide whether to enter the agreement or to manage and perform the indenture and to update our records.
Who will we share your personal information with?
There may be third parties with whom we may share your personal data during the lifetime of your claim, but we will seek consent from you as and when they become relevant. This data sharing enables us to carry out our daily activities on your behalf, furthermore, it may be required to comply with legal requirements and the administration of justice.
How long will we store your personal data?
We will keep our file of papers (except for any additional documents which you ask to be returned to you) for no more than 6 years. We keep the file on the understanding that we have the authority to destroy it 6 years after the date you are notified that our file is closed. We do not destroy documents you ask us to deposit in safe custody. You can refer to our full retention policy at www.high-street-solicitors.co.uk
Under the General Data Protection Regulation, you have a number of important rights that you can exercise free of charge. In summary, these rights are:
- Transparency over how we use your personal data and fair processing of your information;
- Access to your personal information and other supplementary information;
- Require us to correct any mistakes or complete missing information we hold on you;
- Require us to erase your personal information in certain circumstances;
- Receive a copy of the personal information you have provided to us or have this information be sent to a third party, this will be provided to you or the third party in a structured, commonly used and machine-readable format;
- Object at any time to processing of your personal information for direct marketing;
- Object in certain other situations to the continued processing of your personal information;
- Restrict our processing of your personal information in certain circumstances;
- Request not to be subject to automated decision making which produce legal effects that concern you or affect you in a significantly similar way;
If you want more information about your rights under the GDPR please see the Guidance from the Information Commissioners Office on Individual’s rights under the GDPR.
If you want to exercise any of these rights, please:
- Email, call our write to us at email@example.com
- Provide information so that we can identify you e.g. HSS Solicitors file reference number
- Let us have proof of your identity and address;
- State the right or rights that you wish to exercise;
We will respond to you within one month from when we receive your request. Please note if you wish to unsubscribe from any email you can do so by sending an email to firstname.lastname@example.org with the subject “UNSUBSCRIBE”. It may take up to 30 days for this to become effective. Please make sure that you include ALL email addresses, phone numbers and addresses which you want unsubscribing.
How to make a complaint?
We hope that you are happy with our service and that we our Data Protection Officer can resolve any issues or complaints that arise. Please get in touch if you have any concerns (see ‘Get in touch’ below).
The General Data Protection Regulation also gives you the right to lodge a complaint with a supervisory authority, in the European Union (or European Economic Area) state where you work, normally live or where the alleged infringement of data protection laws occurred. The UK supervisory authority if the Information Commissioner’s Office who can be contacted at https://ico.org.uk/concerns/.
We take the security of your personal information seriously. We have security measures in place to ensure that our paper and computer systems and databases are protected against unauthorized use, loss or damage.
We do not intend to process your personal information for any reason other than stated within this privacy notice. Should this change, we will inform you by letter or e-mail correspondence.
Changes to this privacy notice
This privacy notice was published on 25.05.2018 and last updated on 29.08.2018
We constantly review our internal privacy practices and may change this policy from time to time. We may periodically update our privacy notice and suggest that you check our website from time to time to review our latest privacy notice at http://www.refundyou.co.uk/privacyandcookiepolicies/
Get in touch
If you have any questions about this privacy notice or the information we hold about you, please contact us at email@example.com
The best way to reach us is to call 0151 243 6700 or alternatively, please e-mail firstname.lastname@example.org or write to High Street Solicitors, 419 Cotton Exchange, Old Hall Street, Liverpool, L3 9LQ
If it would be helpful to have this notice provided in another format (for example: in another language, audio, braille) please contact us (see ‘Get in touch’ above).